Invoice template for contractors · Free

Free Contractor Invoice Template

An invoice template set up for contractors and tradespeople: labor hours, materials, permits and disposal are already laid out as line items. Add your rates, your client and your logo, and download a professional PDF.

  • Free, no sign-up
  • Labor, materials and permits
  • Hours and units
  • Exact totals with tax
  • PDF download

Contractor Invoice Template tool

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Total $0.00

Invoice Editor

Not saved yet: start editing to save

Design

Template
Accent color

Every color keeps white text readable on the printed invoice.

Currency changes formatting only. Amounts are not converted.

Invoice Details

Suggested from invoices saved on this device

Payment due

From (Your Business)

PNG, JPG or WebP, up to 2 MB. It stays on this device.

Bill To (Client)

Items (4)

  1. Item 1

    Amount

    $0.00

  2. Item 2

    Amount

    $0.00

  3. Item 3

    Amount

    $0.00

  4. Item 4

    Amount

    $0.00

Totals, Tax and Payment

Discount

Tax is applied to the subtotal after discount. You are responsible for using the correct tax rules for your location.

Deposits or partial payments. The invoice shows the balance due.

Subtotal
$0.00
Total
$0.00
Balance due
$0.00

Printed on the invoice as you type it. It is stored only on this device.

Notes, Terms and Signature

Shown as a printed name above an “Authorized by” line. This is not an electronic signature.

Your invoice data stays on this device unless you choose to share it. Nothing is uploaded to our servers.

Your Invoices

Saved in this browser on this device only (up to 40). Clearing your browser data deletes them.

How to Use the Contractor Invoice Template

  1. Add your business name, contact details and logo. They carry over to your next invoice.
  2. Enter the client and job address in the reference field.
  3. Fill in the rates and quantities for the example lines, and delete any you do not need.
  4. Preview, then download the PDF or print it.

Contractor invoicing tips

  • Separate labor and materials

    Listing them separately makes the invoice easier to approve and shows the client exactly what they paid for.

  • Reference the job

    Put the job address or estimate number in the reference field so the client can match the invoice to the work.

  • State payment terms

    Due date, accepted payment methods and any deposit already paid. Clear terms are the simplest way to get paid on time.

  • Check local tax rules

    Whether labor or materials are taxable varies by state and country. Set the tax rate that applies to you; the template does not decide it for you.

Full guide: How to Make an Invoice

Contractor invoice example

Example with sample figures (not a real client). Payment due within 30 days; payment by bank transfer.
ItemQuantityRateAmount
Labor: drywall repair and painting16 hours$65.00$1,040.00
Materials: drywall, compound and paint1 lot$386.40$386.40
Debris disposal1 each$75.00$75.00
Subtotal$1,501.40
Tax$0.00 (add it if your state or country taxes this service)
Less deposit received−$500.00
Balance due$1,001.40

Example with sample figures (not a real client). Payment due within 30 days; payment by bank transfer.

Contractor Invoice Template: FAQ

What should a contractor invoice include?
Your business details, the client’s details, an invoice number and date, the job reference, itemized labor and materials, taxes, the total, the due date and how to pay.
Can I show a deposit that was already paid?
Yes. Enter it under amount paid, and the invoice shows the balance due.
What should an invoice include?
Your business name and contact details, the client’s name and address, a unique invoice number, the invoice date and due date, each item with its quantity, rate and amount, any tax, the total due and how to pay you.
Can I get this template in Word, Excel or Google Docs?
It downloads as a PDF, which is what most clients expect. If you need an editable Word file, convert the PDF with our free Word to PDF and PDF to Word converter. You can also keep editing here: duplicate last month’s invoice and change the dates and items.
Is this invoice template really free?
Yes. There is no sign-up, no watermark and no limit on how many invoices you make. Invoices are saved in your browser on this device, and you download them as PDF.
Can I add my logo and tax?
Yes. Upload your logo, set a tax rate, and add a discount or a fee such as shipping or travel. Totals are calculated exactly, with no rounding drift.

Read the full guide:How to Make an Invoice

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