ChatGPT Prompts for Business: 30 Templates to Copy and Paste

ChatGPT, Claude and Gemini can save a business hours every week, but only if you ask well. These 30 business prompts are written to be copied, filled in and used today, and the template below shows you how to write your own for any task. They work in any major AI assistant.

Want a prompt built for your exact task? Our free AI prompt generator turns a one-line idea into a structured prompt, and our guide on how to write AI prompts explains the method behind them.

Prompt

A prompt is the instruction you give an AI assistant. A strong prompt states who the AI should act as, the context, the task, any constraints and the format of the answer.

How Do You Write a ChatGPT Prompt for Your Business?

Every prompt in this guide follows the same five-part pattern, which matches the advice in OpenAI’s and Anthropic’s own prompt guides: be specific about the context, the task and the output you want. Use this template for any task that isn’t on the list:

Act as [role, e.g. an experienced marketing manager].
Context: my business is [what you sell] for [who your customers are] in [location]. [One or two facts that matter, e.g. prices, tone, past results.]
Task: [the one thing you want done this week].
Constraints: [length, tone, things to avoid, facts it must not invent].
Format: [table, bullet list, 3 options, word count].
Before you answer, ask me any questions you need.

Prefer to watch? Here is our short prompt video:

How Do You Use ChatGPT to Write a Launch Message?

A launch message announces something new: a business, a product, a service or an offer. Ask ChatGPT for a short, catchy draft, then edit it to match your real business details. Copy this prompt and replace the brackets:

Act as a marketing copywriter. Write 3 short, catchy launch messages announcing [what you are launching] from [business name], a [type of business] in [city or online].
Audience: [who it is for].
Key detail: [price, date, offer or what makes it different].
Tone: [friendly / professional / playful]. Under 50 words each, with one clear call to action: [visit, book, order, reply].

Then edit the draft yourself: check every fact, swap in your own words, and keep the version that sounds like you. For example, a bakery might end with “Fresh sourdough every Friday from 8 a.m. Pre-order by Thursday at [link].” Want a prompt for another task? Our free ChatGPT prompt generator builds one from a single sentence.

Marketing Prompts

• 1. Social posts: “Act as a social media manager for [business type] in [city]. Write 5 Instagram captions announcing [offer]. Friendly tone, under 150 characters each, one clear call to action.”
• 2. Content calendar: “Create a 4-week content calendar for [business] targeting [audience]. Table with date, platform, topic, format and goal.”
• 3. Blog outline: “Outline a blog post answering ‘[customer question]’ for [audience]. Include a direct answer, 6 H2 headings and an FAQ.”
• 4. Ad copy: “Write 3 Google Ads headlines (max 30 characters) and 2 descriptions (max 90) for [product]. Focus on [main benefit]. No exaggerated claims.”
• 5. Customer personas: “Based on these facts about my customers: [facts], describe 3 customer personas with goals, objections and where they spend time online.”

Sales and Email Prompts

• 6. Cold email: “Write a short cold email to [role] at [type of company] offering [service]. Under 120 words, one question at the end, no hype.”
• 7. Follow-up: “Write a polite follow-up to a quote I sent [n] days ago for [service]. Two short versions: one friendly, one direct.”
• 8. Objection handling: “A prospect said: ‘[objection]’. Give me 3 honest ways to respond, each in two sentences.”
• 9. Proposal summary: “Turn these notes into a one-page proposal summary with problem, solution, timeline and price: [notes].”
• 10. Newsletter: “Write a monthly newsletter for [audience] with one tip, one update about [business] and one offer. Under 250 words.”

Customer Service Prompts

• 11. Reply templates: “Write 5 email templates for common questions about [topic]: [list questions]. Warm, clear, under 100 words each.”
• 12. Complaint reply: “Draft a calm reply to this complaint: [complaint]. Acknowledge the problem, explain next steps, no blame.”
• 13. FAQ page: “Write 10 FAQs with short answers for [business], based on these real customer questions: [questions].”
• 14. Review response: “Write a professional public reply to this [positive/negative] review: [review].”
• 15. Returns policy in plain words: “Rewrite this returns policy so a customer understands it in 30 seconds: [policy].”

Operations and Productivity Prompts

• 16. SOP: “Write a step-by-step standard operating procedure for [task] that a new employee can follow. Numbered steps, tools needed, common mistakes.”
• 17. Meeting notes: “Summarize these meeting notes into decisions, action items (owner and date) and open questions: [notes].”
• 18. Automation ideas: “List 10 repetitive tasks in a [business type] that could be automated, with the tool type and time saved per week for each.”
• 19. Checklist: “Create a checklist for [process, e.g. onboarding a new client] with 10–15 items grouped by stage.”
• 20. Prioritize: “Here is my to-do list: [list]. Sort it by urgency and impact in a table and suggest what to delegate.”

Hiring and Team Prompts

• 21. Job ad: “Write a job ad for a [role] at a [size] [business type]. Include responsibilities, must-have skills, nice-to-haves and how to apply. Inclusive language.”
• 22. Interview questions: “Give me 8 interview questions for a [role], each with what a strong answer shows.”
• 23. Onboarding plan: “Create a 30-day onboarding plan for a new [role], week by week.”
• 24. Feedback: “Help me write constructive feedback for an employee about [issue]. Specific, kind and focused on next steps.”
• 25. Training quiz: “Write a 10-question quiz to check understanding of [process or policy].”

Finance and Planning Prompts

• 26. Pricing options: “Suggest 3 pricing tiers for [service] with what each includes, for customers who are [audience].”
• 27. Cash-flow questions: “Here are my monthly income and costs: [figures]. List the questions I should ask my accountant.”
• 28. Invoice email: “Write a polite email sending invoice [number] for [amount], due [date], with payment options.”
• 29. Late payment reminder: “Write a firm but friendly reminder for an invoice that is [n] days overdue.”
• 30. SWOT: “Do a SWOT analysis for [business] in [market], based on these facts: [facts]. Table format.”

For the invoice itself, use our free invoice generator. To put numbers on an automation idea from prompt 18, try the automation ROI calculator.

How to Get Better Answers

• Give context: your business, audience, location and goal.
• Set the format: table, bullet list, word count, number of options.
• Ask it to ask you: “Before you answer, ask me any questions you need.”
• Iterate: “Make it shorter”, “more formal”, “for a UK audience”.
• Edit the result: add your own examples so it sounds like you. Our AI to human text converter helps remove stock AI phrasing.

Should you trust the facts AI gives you? Not without checking. Watch our short take:

From Prompts to Automation

Prompts save minutes; automations save hours. Once a prompt works every time, it can run inside a workflow: a new enquiry arrives, AI drafts the reply, you approve it. Read what AI automation is, or see how we build AI automations for small businesses.